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Minutes of NIETF Board Meeting
01/18/09
I. Meeting was called to order at 6:44 pm by JoBeth Cruz
Board members in attendance: JoBeth Cruz, Lisa Woodruff, Mark Ladd, Ed Griffith, Darren Serhal, Anne Nicholls, Becky Fox, Sandy Hyde, Scot McDonald, Jerry Jascoviak, Corya Channing, Ken Mertens, Larry Hinken, and Sarah Miller.
II. Consent Agenda
A motion was made to accept the submitted reports (as amended). The following reports were amended, seconded and approved.
a) November/December (election) Minutes
b) Treasurers Report
III. Non-Submitted Reports
A motion was made to accept the submitted reports. The following reports were seconded and approved.
a) Play Nominations Report - explanations of codes for new members, change Larry in "Women of Lockerbie" and Steph N in "A Christmas Carol" to V-C
b) Musical Nominations Report - website needs update of dates for "Ragtime" (Feb.) & "Working" (July), anticipating more musicals from Dunes & Highland, remove "not viewable" notice from inserts - place on member calendar only
c) Development Report - oral report from Larry - four members (Patty Spillers, Natalie Franks, Jack Jaros, & Larry), will be meeting in two weeks, have begun collecting $ from 2008 Gala program ($600 so far), will be sending letters as well as e-mail (with auto msg feature), responses should get invoices immediately, please call them sponsorships - not ads- due to not-for-profit status
d) Marketing Report - oral report from Becky - 158 Blast members, recommend making members names more obvious as well as adding photos, please move i-contact from Becky's credit card to NIETF card, possibly pay up-front ($20/year), ask member theatres to send extra info (outside of shows or awards) to Becky for publicity on Blast, clarify that Blast info is for member patrons only, info about a person interested in designing show logos for theatres for $130 per theatre per season (4-5 shows), *next month; branding & imaging discussion
e) Outreach Report - some misspellings on awards need correcting, Project CAST = Cash Assistance for Supporting Theatres, get together with Marketing for brainstorming of ideas
IV. Old Business
a) Web Software
1. Due to guest "self-policing," paying for software not considered necessary, topic dropped
b) AACT Fest
1. Team going to Atlanta on February 5, 2009
2. Designed cleaned & fancied up
3. Judith will send bill for PDF
4. Only one other group is in the running
5. Getting testimony from other groups that have used the facilities for presentation
6. More groups involved in video/song
7. Thanks to Kate from SSCVA for help and $ assistance
8. If chosen, board member participation will be very necessary
c) Pd Performers
1. Much discussion - "Two Tiers" or levels of community theatres - theatres that can afford to pay staff, and those that struggle to make ends meet
2. Much discussion - how to "level the playing field"
3. Much discussion - history of issue
4. What to do? - plenty of good thoughts & points
- Lisa offered to help theatres with annual fund raising campaigns
- on-line pay system (pre-paid tix)?
- limit # of shows?
- helping member theatres by using resources of board members?
5. Discussion to be continued . . .
d) Illinois Drama Group
1. Second request to join NIETF
2. Lisa suggests perhaps "Associate Membership" which would be a lower fee, fewer benefits, but helping NIETF and Drama Group in small ways
- Lisa moves for no full membership for Drama Group, but offer "Associate Membership"
- Larry will write up proposal for next mtg.
e) JoBeth will come up with updated calendar for next mtg.
V. New Business
a) all board members must join NIETF at at least $25 level membership
b) possible new bank due to credit card fees and central location
- Scot, Ken & Sandy will decide and bring info to next mtg.
- get credit card system online
c) Larry will come with proposal to change terms of "live public performance"
d) Lisa looked into Ivy Tech as possible Gala location
- too many obstacles (no stage, sound, lighting, box office)
e) Becky will write up Retreat invite for member theatres & send to JoBeth for approval
f) next mtg 2/15 at Genesius
VI. Adjournment at 9:20 pm
Respectfully submitted,
Anne Nicholls
2009 NIETF Correspondence Secretary
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