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Minutes of NIETF Board Meeting 
2/15/2009

I.  Meeting was called to order at 6:37 by Lisa Woodruff
Board members in attendance: Lisa Woodruff, Ken Mertens, Mark Ladd, Larry Hinken, Ed Griffith, Darren Serhal, Anne Nicholls,
Sandy Hyde, Scot McDonald, Jack Jaros, Sarah Miller, Natalie Franks, Jarry Jascoviak, and Becky Fox.

II. Consent Agenda
A motion was made to accept the submitted reports (as amended). The following reports were amended, seconded and approved.

a) Board Minutes from January
b) Treasurers Report
c) Play Noms Report

III. Non-Submitted Reports
The following oral reports were seconded and approved

a)  Musical Noms - no significant change

b) Outreach - worked on AACT & looking into NIETF picnic

c) Marketing - members asked to send "families in theatre" info for Blast; Lisa W suggested adding arts funding links

d) Development - several checks received; MOH, Pete Panos only outstanding

IV. Old Business

a) AACT Fest - NIETF not selected as host; Lisa W will prepare report for next month

b) New Bank - reviewed research from committee

1. Sandy H will clarify and let JoBeth C know decision on chosen bank

2. Discussion on Visa Machine versus Merchant ID # to be shared between theatres;
Sandy H, Darren S, Scot M, Ken M form committee to research topic; contact member theatre companies to check interest
t
c) Theatre Disparity Discussion - continued from Jan.

1. Should this issue be regulated by NIETF?; Does money make excellence?; Is
the disparity fair?; Is paying performers & technicians in the spirit of
community theatre?

2. Perhaps JoBeth mention in letter about retreat that this topic will be discussed further.

d) Board Calendar - not available

V. New Business
a) Summer Picnic

1. Date discussed; Perhaps Labor Day weekend?; Sandy H will check Portage Yacht Club availability

2. Committee formed - Sarah M, Natalie F., Ed Griffith

b) Associate Member Proposal - *see attached revision suggestion - motion to discuss, seconded, approved

1. What is benefit for NIETF? For Associate Members?

2. Board votes in favor of voting further next meeting.

c) Videotaping allowance Proposal - motion to discuss, seconded, approved

1. Amendments to language of Proposal 1 & 2

2. Board votes in favor of change to P&P *see attached changes

d) Branding & Imaging/Capacity Building Proposals

1. Becky F. recommended new look/image via logo, website, inserts, gala
programs which would give NIETF a professional, legitimate image
and in turn help with grants, sponsorships, etc.; Proposal includes
$1,750 necessary for change (based on graphic designer comparisons);
Becky F will communicate with Judith as well; Lisa W will check on
possible grants for Branding & Imaging project; follow-up necessary

2. Becky F. recommends bringing theatre organizations structure as they work
toward goals, visions, and plans for membership through Capacity
Building program; NIETF becomes "marketing arm, administrative
tool, and source for marketing & education" for member theatres;
Board moves to allow Becky F to look into grants from Porter County Community & Legacy Foundations for capacity building

e) Agenda & topics for public meeting & retreat

1. 9 AM Public meeting - Discuss Disparity, AACT, Capacity Building, Viewer Voting System, Gala Location, Lisa W helping theatres with annual fund

2. 10:45 AM Viewer meeting - Q & A session

3. 12 PM Board meeting - Agenda TBA

VI. Adjournment The meeting was adjourned at 8:58 PM.

Respectfully submitted,
Anne Nicholls
2009 NIETF Correspondence Secretary

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