Minutes of NIETF Board Meeting
04/17/09
I. Meeting was called to order at 6:35 pm by JoBeth Cruz
Board members in attendance: JoBeth Cruz, Lisa Woodruff, Mark Ladd, Ed Griffith, Darren Serhal, Ken Mertens, Natalie Franks, Scot MacDonald, Sandy Hyde,Larry Hinken, and Jerry Jascoviak.
II. Consent Agenda
A motion was made to accept the submitted reports (as amended). The following reports were amended, seconded and approved.
a) March Minutes - Viewer notes corrected to read "The Red Shoes"
b) Treasurers Report
c) Play nominations Report
d) Musical nominations Report - Dunes Season to be updated; LCTG auditioning “Joseph . . . Dreamcoat”; Some corrections to viewers records (Ed, Jerry)
e) Marketing Report – one action item moved to new business
III. Non-Submitted Reports
A motion was made to accept the submitted reports. The following reports were seconded and approved.
a) Development Report – oral report;
- May 1 letters - dues remain the same, send copy to JB
- Names & addresses for individual membership - send to Larry
- Create spreadsheets to post and update online
- Theatres print own inserts until insert sponsor is found
- Possible to pay for membership online? Darren says plausible
- Get word out about membership online & on social network sites
- May 2 committee meeting (Jack, Natalie, Larry)
b) Outreach Report – oral report;
- Picnic Sept. 6th (Labor Day weekend) 2-6 pm?
- Potluck, admission charged *see old business
- Sandy to sign contract for picnic at Yacht Club
IV. Old Business
a) Impressions from Public Meeting - overall good;
- Needs FAQ for NIETF BOD created - in conjunction with the message board; question arises, someone answers and link questions to P&P; send questions to JB to build site
- Viewers continuing education - section for viewers on FAQs (Balloting, Weighting system, etc)
- Ken mentioned concern about time management; public meeting ran long with some concerns not addressed; consider splitting public from viewer and BOD meeting
b) - *Picnic - Sept. 6, 2-6 pm, 5$/person; Family price? ($7.50 = 1 wk advanced/$10 = at door, $20 = family advanced only; Ed work with committee on prices; Aug. 28 cutoff for advanced purchase; look for sponsorships; proceeds to Project CAST & Scholarship
c) Mark wondered where CAST $ comes from - NIETF funds (need donor)
d) Scholarship - with Myron Niedtz deceased, is it still funded? - discussion in future
e) Larry proposals - with attachment;
- Bylaw proposals #2 & #3 - change "viewers" to "viewer" - passed unanimously
- P&P proposals - D. strike last sentence, "if they wish" , W. strike "in the cast" redundant, Z. no changes - passed 11:1
f) Board Membership - pay to Sandy Hyde
g) Board Calendar
- JB posted every month, mail letters to Associate Members, SLATE (Governor's State) & Drama Group
h) Viewer Calendar, Season Calendar, Board Calendar all different
- Theatre membership due 7/31
- Individual membership due 9/1
i) Membership dues carry over
j) Gala
- Trish Hales stepping down as music director, Chris Stalbaum declined; Valerie Webdell busy; try Jeff Otto, David Marklee
- Comfort Catering again
- No printed tix
- Raising price - add reasons to FAQs (DJ, food, facility, CAST, awards, scholarship, etc)
- Motion to raise tix $25 to $35 (before cutoff - Oct. 9) $30 to $40 (after cutoff - Oct. 13)
- discussion - if prices go up, people bring own liquor ("car bars"), announce police patrolling & NIETF liability, Ken will call La Porte police - motion approved 11:0 with 1 abstention
- No reservations accepted without payment
- Testimonials from scholarship recipients & use of Project CAST $
V. New Business
a) Becky Fox motion to enact quarterly meetings for interested member theatres
- discussion – in response to concern about having enough content for quarterly mtgs, Becky suggests mtgs. to be used as “tool box” sessions; not requirement for reps to participate; set up as round table; May 9th as first mtg. at CTG – motion approved 11:0 with 1 abstention
b) Missions statement – tabled, back to Becky
c) Viewer elections Aug. 16th, slate closing July 17th
d) Online ticketing for theatres – cart installed, Darren admin., revisions ongoing
e) Website reorganization – branding & imaging – still needs funding, committee to meet
30 minutes before May mtg. (JoBeth, Lisa, Scot, Jerry, Becky)
f) Opening number – Ed's thoughts (Into the Woods/Sondheim theme) – done by July?
g) As per Sandy, Visa card using same company
h) Scot wondered how “Swing” gets nominations – individuals are featured, otherwise
ensemble
I) Silent auction to be in opening number for Gala; hold auction at picnic
j) Mark is moving this summer, will finish out season, coming back for awards, new play
noms secretary elected at viewer's mtg.
k) NIETF mentioned in Spotlight mag. on p. 3 in reference to AACT fest
Adjournment at 8:47pm
Respectfully submitted,
Anne Nicholls
2009 NIETF Correspondence Secretary
Based on notes taken by Scot MacDonald (many thanks)
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