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Minutes of NIETF Board Meeting
05/17/09
I. Meeting was called to order at 6:38 pm
Board members in attendance: JoBeth Cruz, Lisa Woodruff, Darren Serhal, Becky Fox, Scot MacDonald, Jerry Jascoviak, Sarah Miller, Jack Jaros, Natalie Franks, Larry Hinken, Ken Mertens, Anne Nicholls
II. Consent Agenda
A motion was made to accept the submitted reports. The following reports were amended, seconded and approved.
a) April Minutes
b) Treasurers Report
c) Play nominations Report
d) Musical nominations Report
III. Non-Submitted Reports
A motion was made to accept the following oral reports. The reports were seconded and approved.
a) Marketing report
Blast, no spam, good numbers for e-mail v. facebook
free-night o' theatre – conference call mtg Wed. the 20th 6pm
capacity bldg. - 2 grants for attending workshop, facilitation & research model for consultant
sub-board added to discussion board on topic
b) Development report
report for mtg. on May 1
membership letters sent out; format all letters the same; change mailing list to data base for individual names on potential member letters; take out “tax deductible” wording in membership letters
fundraising idea - NIETF “Restaurant Night” asking restaurants for % of sales on a particular night
encourage NIETF rep at first rehearsals of member theatres for membership solicitation; Natalie will create letters (welcome, join NIETF, Gala info) to send out to new casts
c) Outreach report
– Ed unavailable for report
IV. Old Business
Summer picnic committee
– None available for report; contract approved for date with Yacht club
Opening number
– Ed unavailable for report
Online ticketing for theatres
– Darren – no news; 4th St. still interested in experimenting first
Board Calendar
– Viewer slate opens June 1, e-mail potential new or old viewers to submit their names; Project Cast letter; individual membership letters
Gala Calendar
– discuss host/hostess early, rotate 1 old w/ 1 new; potentials Carly Blane, Jamie Shriner, Andjela Tarillo, Andrew Woolverton, Brendan Scanell or other high school jrs/srs, college students who could be available
- Program design, connect with theme – theme ideas needed – put into BOD discussion board
- Jeff Otto considering music dir. position, Trish will still do opening number, help new person transition
- Everyone needs to look at potential sponsors - get names to Larry
V. New Business
a) Paypal membership idea
- Darren – subscriptions with membership (monthly rates) = tix to gala depending upon amt.; Becky & Darren brainstorm levels of payment v. benefit; more research being done by Darren (levels, time-frame, cutoff dates, charges, etc)
b) Marketing seminar
- Becky – see free night o' theatre conference call
c) Play Nominations Secretary
- will be dealt with at viewer mtg.
d) All theatre garage sale?
- not feasible at this time
e) Summer festivals?
- Natalie will look into Pierogi Fest
f) Viewer list for future viewers
– necessary soon
g) Jack – discussion of financial concerns
Adjournment at 8:23pm; Next mtg. 6/21 at Portage (?) or CTG
Respectfully submitted,
Anne Nicholls
2009 NIETF Correspondence Secretary
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