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Minutes of NIETF Board Meeting
6/21/09
I) Meeting was called to order at 6:36 PM
Board members in attendance: JoBeth Cruz, Darren Serhal, Sandy Hyde, Becky Fox, Ed Griffith, Natalie Franks, Larry Hinken, Anne Nicholls, Lisa Woodruff, Sarah Miller, Corya Channing, Mark Ladd, Ken Mertens, Jerry Jascoviak
II) Consent Agenda
A motion was made to accept the submitted reports. The following reports were amended, seconded and approved.
a) May minutes
b) Treasurers report
c) Play noms report
d) Outreach report - Project Cast & Scholarship moved to old business
III) Non-submitted Reports
A motion was made to accept the following oral reports. The reports were seconded and approved.
a) Musical noms report –
- Some noms not arriving possibly due to IP address
- Change Jerry J status on some shows due to participation in the shows
b) Marketing report –
- waiting for re-schedule of conference call for free night of theatre
c) Development report – partially oral
- 6/13 theatres paid; correctly dated invoice will be sent
- Still working on grant database
- Natalie compiling list of restaurants/towns for “restaurant night”
- Discussion - as NIETF benefit - possible database for casting, etc, ; in past, guestbook covers this need; working on logistics
IV) Old Business
Online ticketing for theatres progress –
- Darren installed another software program, not many advantages; e-mailed AACT; try another workable program; possible to buy box office program – cost prohibitive; folder for each theatre – limiting; will keep searching for solution
Paypal membership idea (benefits of membership/free-gala-tix cut-off discussion) –
- Darren concerned about cut-off date for this season; begin anew in October
Board Calendar
- individual membership letters out July 1
- Gala Sponsorship letter July 6
Associate Membership fee –
JB will put out info to current member theatres discussing price and benefit; 1 month to respond, then send out letters quoting 1-3 shows = $100 fee, 4-6 shows = $150 fee
– motion voted on & carried
Gala Calendar
host/hostesses –
- Carly Blane recommended, Jamie Hite returned; if any host/hostess choices are nominated for awards, come up with back-up person
theme ideas – theme established - LaPorte has backdrop
- Ken suggests former NIETF members who have “made it” in professional theatre return for Gala or be acknowledged at the Gala
3) printing costs – Sandy offers to possibly print programs through work at cost
4) musicians – still looking for keyboard/director
f) Capacity Building -
- Grant writing seminar for Porter County community grant Thursday, June 24
- Committee Mtg to be scheduled later
g) Project Cast –
- unsure of amount available this year; letter going out July 1; add link to pdf form to be sent w/ letter; special achievement letter sent out
h) Scholarship –
- funds available through legacy
V) New Business
a) Summer festivals -
- Natalie in touch with organizers; funds allocated for Pierogi & Popcorn Festivals
b) Viewer slate
-three nominees; get in touch with other possible candidates
- suggestion to add more meeting topics to viewer election to inspire people to attend
c) Mark stays on as Play Nominations Chair until end of 2009
d) HCT show is one show with two acts; not two separate shows
e) CPCT show is play, not musical
Adjournment at 8:23pm; Next mtg. 7/19 at Genesius
Respectfully submitted,
Anne Nicholls 2009
Correspondence Secretary
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