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Minutes of NIETF Board Meeting

NIETF BOD MEETING 7/19/2009 Genesius Guild
Called to order 6:51 pm
Absent: L Woodruff, J Jaros, C Channing, A Nichols, M Ladd, S Hyde

CONSENT AGENDA
S MacDonald motions to approve, J Jascoviak seconds-passed unanimously

UNSUBMITTED REPORTS

Minutes from June Meeting: L Hinken motions to approve, J Jascoviak seconds-passed with one abstention

Musical Nominations: B Fox needs to update her submissions to M Ladd and K Mertens. She will do so as soon as she re-establishes internet connection.
L Hinken motions to approve, K Mertens seconds-passed unanimously

Marketing: Free Night of Theatre: there are conference calls ever Thursday at 1pm CST anyone can hop on. Register at www.tcg.org/events/pwitcg09/fnot. B Fox reminds us that the actual FNOT is 10/15 but can be done anytime in October.
L Hinken motions to approve, J Jascoviak seconds-passed unanimously

Development: 12/13 theatres have paid membership dues (Purdue) invoices have been sent accordingly.
Sponsorships and Individual Membership letters are in the works. J Jaros and L Hinken will get these sent out. N Franks working with L Hinken on Grant proposals.
J Jascoviak motions to approve, E Griffith seconds-passed unanimously

Outreach: Project CAST and Scholarships- 2 apps received thus far. Deadline is 9/1. D Serhal to make more high profile on NIETF website.
L Hinken motions to approve, J Jascoviak seconds-passed unanimously.

OLD BUSINESS

Online Ticketing: D Serhal still waiting on some answers. Looking into splitting fee amongst interested theatres. Would allow them to set up individual sites on NIETF page.

Project CAST/Scholarships: How will we fund? Picnic should bring in revenue to help. TBA how much will be given out.

Capacity Building: Grant writing workshop well attended. Ad-hoc committee met (B Fox, J Jascoviak, S MacDonald) motions to begin research feasibility study of becoming a Theatre Association beyond an Awards Agency.
L Hinken motions to approve, J Jascoviak seconds-passed unanimously.

Festivals: Pierogi Festival- not a possibility to attend. Popcorn Festival-still a possibility. Also suggested: Corn Roast, OZ Fest, Pork Festival, Zest Fest. J Cruz charges us to remember that we need to attend these festivals not only for potential income, but to make a face for ourselves in the community.

Viewers Slate: There still are not enough people signed up to be viewers for plays. Can we consider not having a majority vote for people if there is not a full slate.
Much discussion-brought up were the following: Why are we not considering patrons of theatres or from the universities to be viewers? Do we need to change the criteria? Should we change the system of the slate overall and interview instead?
Further discussion tabled until 9/13 meeting.
L Hinken motions that the deadline be changed to August 1 for people to post on the slate, and to hold a majority vote if 18 people sign up. S MacDonald seconds-passed unanimously.

Gala Hostess: J Hite and C Blane to serve in this capacity
Gala music: Mike Barr suggested. Discussion regarding pay of musicians. N Franks offers up to $200 to pay musicians for sponsorship in the program. Pleasure of the board to accept her offer.
Gala Theme: Fairy Tale evening.

NEW BUSINESS

L Hinken mentions that the theatres are not printing their own inserts. Asking 1st Methodist about printing. Looking into getting away from printing and delivering to theatres as well. E Griffith suggests Panorama Magazine.

NEXT MEETINGS:
AUGUST 16th, BOD at Portage Yacht Club- 6:30 pm
AUGUST 30th, Viewer Elections/Theatre Meeting- 4th St Theatre-2:30 pm

Adjourned: 8:48 pm

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