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Minutes of NIETF Board Meeting

November 15, 2009

I) Meeting was called to order at 7:09 pm
Members in attendance: JoBeth Cruz, Lisa Woodruff, Darren Serhal, Ken Mertens, Ed Griffith, Sarah Miller, Scot McDonald, Jerry Jascoviak, Natalie Franks, Larry Hinken, Anne Nicholls, Becky Fox

II) Consent Agenda
The following reports were read, seconded and approved
            a) Treasurers reports – pull out gala comp to old business
            b) August Minutes

III) Non-submitted Reports
            a) Play noms report – nothing

            b) Musical noms report – oral; all good

            c) Outreach report – oral; nameplates done, work on scholarship timing for 2010 ASAP

d) Development report  - Four program sponsorships outstanding = $350 of $1,885

e) Marketing report – oral; good press for gala in Chronicle, Times; Free Night of Theatre was about 50% no show rate, Genesius had more attendance, many reported first time viewers which should be considered a success- follow-up info available to keep new participants interested - connections made with national theatres
             
IV)  Old Business
a) Online ticketing for theatres progress – Darren; two theatres running – waiting to hear other group’s interest and name of person who will run system on behalf of group; perhaps take to other groups’ meeting and walk-through with members

b) Capacity Building – Becky; no grants – research being done to be aware of new grants availability; Lake Co “Guide Star” program is complex, needs someone with time to put into application

c) Scholarship – Ed; see Outreach report

d) Associate memberships – Larry; bylaws not necessary to be changed for assoc membership; P& P proposal changed for dues – assoc. theatres do not give tickets to viewers (which is a contribution to NIETF members) while still receiving the same benefits – consider associate membership requirement before full membership allowed; save topic for January retreat

e) Board Calendar – message to viewers about 12/06 elections

f) Gala Recap 

1. Opening number – overall success; word is “best year ever”, timing good, short excerpts, excellent food; negatives - drink lines slow, closed too quickly, caterers very noisy
2. Ticket sales – number a bit higher than reported
3. Sponsorships – see Development report; begin looking for sponsorships in a more timely fashion – not just ads, sponsor events
4. Thank you to Sandy for printing programs

g) Gala Comparison Report – discussion about ticket sales, need for more sponsors
    
V) New Business

a) Election slate – extend slate for another week- 11/22, three member voters as of today, more forthcoming; Proposal - three voters who are not able to be at election (due to on stage performance) be allowed to vote using ranking system in advance, e-mail to Lisa – voted and approved unanimously

            b) Set time and location for new board and viewer retreat – wait for later date to decide

            c) Ken – suggests he could be Play & Musical Nom Secretary if necessary; streamline nomination forms

d) Voting – consider “yes/no” suggestion, viewers interviewed not elected, pass basic skills test – all discussions for a later date

            e) Viewer comments follow-up - opportunity will be forthcoming

            f) Ballot discrepancies online – work to achieve uniformity

VI) Adjournment – 8:47 pm

 2009 Important Dates
            12/06/09 Board Elections and Christmas Party – 6:30 Genesius

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