Minutes of NIETF Board Meeting
NIETF Minutes/ Dunes Visitor Center
August 15, 2010
I) Call to order – 7:04 pm
Members in attendance – JoBeth Cruz, Lisa Woodruff, Steve Rohe, Darren Serhal, Earle Howe, Greg Miller, Becky Fox, Anne Nicholls, Mandy Dietrich, Tim Slatton, Kristen DeBoer, Ken Mertens
II) Consent Agenda – approved unanimously
a) July minutes
b) Treasurers report
c) Musical Nominations report
d) Play Nominations report
e) Marketing report
III) No change Reports - approved
a) Development report
IV) Old Business
a) Viewer invitations – in mail early this week – can accept up to 5 musical, 3 play invited viewers
b) Scholarship – Lisa; filled out paperwork; there were two interested, but due to application requirements – one candidate only
c) Annual Picnic – September 5$7/10; $15/20 1-5pm; side dish, salad, dessert contest; Lisa will make facebook invite
d) Oz Fest – Kristen will mail form with checkbook tomorrow; 9/18 9-5pm & 9/19 10-4pm
e) Capacity Building – Becky
– 4 bids for logo/homepage/interior/program insert template/blast/gala program ($2800-$1125)
– Perhaps focus on logo only at this time (due to finances)
– Discussion; Going with Keyword (Judith)* – movement to offer $450 up front and pay rest by end of the year; motion carries; next meeting will review logos; package done by Oct 6th
*SEE NEW BUSINESS
f) Board Calendar
– Outstanding Ach. Oct 20th deadline
- Program Sponsors – none known at this time
- Civic Center will provide tickets by phone only; 8-4pm; call JB if necessary to purchase in person; Tim will work with CC; on sale tomorrow
- New Viewer meeting – must be before Sept 10th ; will join meeting with picnic
g) Gala Calendar –
Music director?
Florist – Mandy - Rosemary’s Heritage florist – has not returned call
Scenic Design for stage – Zach Gipson
Opening Number – Ed – done; needs editing
Program design – Becky work with Keyword Design on this
Pix for centerpieces – Anne get from JB this week
Jamie Shriner and Kaitlyn Staton – will be hostesses
V) New Business
a) Gala Discussion
– Cost; important to consider atmosphere of event (fundraiser) as opposed to individual budget items. Better to focus on marketing/sponsorship, reaching out to patrons, public
- Invitation to public on inserts
- Post copy of sponsorship letter on board for all to use
- Work on personal notes & congratulations for program
b) * Based on new offer of free logo from Jeff DeBoer, move that we accept Brainstorm Productions offer; ask Keyword Design to confirm project pricing minus logo (voiding earlier vote) – revised motion passed
c) CPCT, Hammond, CST, Genesius involved in Free Night of Theatre; Earle donates 4 gala tickets
VI) Meeting Adjourned – 9:51pm
Next board meeting location – 9/19 at the IN Dunes Visitor Center
Respectfully submitted
Anne Nicholls
NIETF Corresponding Secretary
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