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MINUTES | ||
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 Minutes of NIETF Board Meeting I. Meeting was called to order at by JoBeth Cruz Board members in attendance: JoBeth Cruz, Ruth Best, Stephanie Naumoff, Ken Mertens, Mark Ladd, Larry Hinken, Ed Griffith, Becky Fox, Anne Nichols, Darren Serhal, Justin Treasure and Sandy Hyde. II. Consent Agenda A motion was made to accept the submitted reports. The following reports were seconded and approved. a) Treasurer’s Report. b) Musical Nominations Secretary’s Report. c) Board Minutes from February III. Non-Submitted Reports A motion was made to accept the non-submitted reports. The following reports were seconded and approved. a) Play Nominations Secretary’s Report – written report distributed. b) Development Report – written report distributed. c) Marketing – written report distributed. d) Outreach Report – written report distributed. IV. Old Business a) Summer Event 1. Dates discussed; decided to be June 29, 2008 (Fifth Sunday in June). Least amount of conflicts, no theatre productions. 2. Venue discussed. Favorite place is Imagination Glen in Portage. a) Best price for the space b) More amenities than any other venue c) Centrally located for all theatres. 3. Caterer to be decided. The board does like the idea of a pig roast. 4. Discussion on payment method / wristbands for proof of payment. Committee will discuss. b) Scholarship. Kim Bernstein will proceed with suggestions as discussed last meeting. c) SimIndiana 1. Website Issues 2. Viewer update – Ken and Marc to continue emailing with viewers 3. Connect SimIndiana to NIETF Webpage. 4. Request to use both email & SimIndiana for NIETF Board reports. Request denied; due to possible failure to learn SimIndiana. d) Resource Page. Darren is looking into matchmaker databases; same basic format. Will get back to the board when he has more information. e) Website continues to grow in a positive manner; updated guestbook still in the works. f) Board Calendar reviewed and updated. g) Gala Calendar reviewed; Check in table assignments chosen. V. New Business a) Derrick resignation from NIETF board. Derrick sent a letter to JoBeth Cruz, discussing his regret that due to heavy scheduling in his personal life, he was going to be unable to fulfill his commitment to the 2008 NIETF Board. 1. JoBeth will email a copy of the letter to the board for their records. 2. Darren will post message on the webpage about the open election. 3. JoBeth and Larry will contact Darren with a deadline for the slate. b) Grant Writing Workshop 1. Coordination of training in process 2. Sandy Hyde and another Portage Board Member attended the Porter County workshop and found it very useless. 3. Discussion about coupling grant writing with sponsorships. c) Two suggestions made from community for Opening number. Ed mentioned that the announcement is too inconspicuous on the web page. Darren will make it bolder and more prominent. d) Play Eligibility. 1. The L’arc en Ciel production of Shorts will not be eligible; this is due to the scattered performances and the possibility of a different show every night. 2. The Portage Community production of Night of Dramedy will be viewable; and will be viewed as three separate plays due to the separate auditions, producers and directors. e) Award Tally System - Darren proposed a new tally system for the Gala Awards that will perhaps be more friendly and induce less negative comments by some. Floor opened, discussion ensued. To be tabled till next month, giving board time to gather outside feedback. f) Theatre Board Meetings. Ed & Becky took info from present theatres to attend meetings. g) April Meeting to be held at 4th Street Theatre in Chesterton.
VI. Adjournment. The meeting was adjourned by the President of the Board, JoBeth Cruz, at 8:42 PM. Respectfully submitted, Stephanie A. Naumoff 2008 NIETF Correspondence Secretary
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