Board members in attendance:  Lisa Woodruff, Larry Hinken, Kim Bernstein, Eric Best, Ruth Best, Mark Ladd, Ken Mertens, Ed Griffith, JoBeth Cruz, Karin Albright-Coleman, Anne Nicholls

Opening remarks
Lisa began by explaining the consent agenda as a productive way for the board to review the reports before an actual board meeting. If a board member wishes for additional discussion on any item within a report, they mention it at this time, the item is removed from the submitted report and placed on the agenda under New Business and the rest of the report is submitted to the board for acceptance. The following items were pulled from submitted reports
a)      March agenda from Outreach Chair report
b)      Line item on Play Nominations report
c)       P&P manual on Outreach Chair report

Consent Agenda Approval
Motion brought to accept the submitted reports. The following reports were approved and seconded. Motion carried to accept these reports:
a)      November minutes
b)      Treasurer's Report
c)       Musical Nominations Secretary's Report
d)      Play Nominations Secretary's Report (minus line item pulled as listed above)
e)      Outreach Report (minus 2 items pulled as listed above)
f)       Marketing Report

Non Submitted Reports
a)      Development Committee Report - A hard copy was distributed. Eric Best began by saying he has selected volunteers. Heather will continue on with the committee to help with Grant requests along with JoBeth and Larry. Still processing the transfer of materials and hope to have a committee meeting by the next Board meeting. 
b)      Marketing Committee Report - Although the hard copy had been approved with the consent agenda since Anne was the new Chairperson she was asked for a verbal report as well. Anne started by reporting she had recruited committee members. In a preliminary meeting they had brainstormed about different ways to make NIETF a more recognizable name in the community. 

Motion brought to accept the verbal reports. The reports were approved and seconded. Motion carried to accept these reports.

V. Old Business
a)   Website - No updated at this time. Lisa mentioned she would email a sample of the Website soon.
b)       P&P manual (Outreach Chair report) The following was discussed and placed with a committee consisting of Larry, Ken, JoBeth and Karin. They would work on these items and comeback to the board for approval. Goal is to have the Bylaws refer to the P&P manual and visa versa.

1.      Change Format for 2A. Outreach would have as 2A1 Outstanding achievement and then 2a2 would be How we nominate. Same for Project Cast.
2.      2B Development. Wording accepted with He/She changed to The Chairperson.  
3.      #3 Dues needs amended to include the amount. Put #3 under #7 and spell out the amounts. Amount and when due so there would need to be subheadings for Board, Viewers, Theatres, Members along with responsibilities.
4.      #5 Inserts. Place under Marketing Report which is 2C. Wording for inserts was accepted. 
5.      #8 Show Eligibility. Needs changed to outline form.
     c)       Membership Fees - Theatre deadline would be July 31^st for the upcoming year. Although the Board now has to pay a minimum of $25.00 we never set a deadline for this payment. After a discussion a motion was made to approve the following statement and have it placed in the P&P manual:  Dues for newly elected Board members must be paid on or before the 1^st meeting of that newly elected Board.   Motion approved/seconded. Motion carried.

New Business
a)      Committee Chair Plan/Committees - Reports given earlier but advertising was brought up as part of the Marketing Plan. Advertising for the Member Theatres was discussed. Giving representation to the 3 counties is difficult since different major newspapers are more prevalent in each county. Anne agreed to look into this more.  Eric said during first meeting with the Development committee they would draft a plan for 2006.  
b)      Outreach Chair - March agenda. Ed would like to gather information and have it archived. He will investigate what we have and how it would be best to archive it. Larry agreed to write a narrative depicting each year. Lisa has a list of the board and viewers for each year. Karin also has information she has gathered for updating the website. All would have the information for the March Board meeting with an update at the February Board meeting as to how much they had accomplished.
c)       Play Nominations line item - Mark reported the problem had been taken care of that morning. 
d)      Calendar. Lisa proposed we set the dates now for items due throughout the year. She passed out calendars to each Board member. Discussed rolling deadlines for Thank yous. Tabled until the February Board meeting was the deadline for Board election nominations. Karin would list the dates in outline form. This outline would be mailed to member theatres and also posted on the website. Lisa would compose a paragraph to place at the top of the date outline. In mentioning the Member Theatres it was noted that appointing a liaison(s) again may be appropriate. This would be discussed at the February Board meeting. Names were also submitted for the 12^th Board position.  

Adjournment.  The meeting was adjourned by the President of the Board, Lisa Woodruff, at 5:10 PM.

Next Board meeting 6:30 PM, 2/19/06 at ??????
2006 Important Dates:

February 19th	July 16th
March 19th	August 13th
April 23rd	September 17th
May 21st	November 19th
June 25th