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FIND A THEATRE NEAR YOU
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Minutes of NIETF Board Meeting I. Meeting was called to order at 6:39 pm by JoBeth Cruz Board members in attendance: JoBeth Cruz, Lisa Woodruff, Mark Ladd, Ed Griffith, Darren Serhal, Anne Nicholls, Becky Fox, Angie Lowe and Sandy Hyde. II. Consent Agenda A motion was made to accept the submitted reports (as amended). The following reports were amended, seconded and approved. a) September Minutes – Anne Nicholls not Anne Brown b) Treasurers Report c) Play nominations Report d) Musical nominations Report e) Outreach Report A motion was made to accept the submitted reports. The following reports were seconded and approved. a) Development Report – oral report, sent program and thank you letter to sponsors and invoice to those not paid, needs to confirm with Ruth current members. a) Gala Wrap-up –overall good 1. Positives: Food, DJ, ceremony ended at 10:30 so 90 min to hang out, opening number 2. 284 attendees 3. Cupcakes nice but ran out, why? less people 4. Becky to do survey for non-attendees. Encouragement to groups to use as many people as possible for more fun, and not be driven by nominations. 5. Discussion regarding venue: will look at IvyTech Valpo, but much discussion about the good features of LaPorte Civic. 6. Project Cast discussion- explanation at gala, suggestion to change wording of letter to encourage all theatres to apply every year, it is NOT a rule that all theatres must receive before a repeat. What does C.A.S.T. stand for? “Cash Assistance for Supporting Theatre”. 7. Something different for centerpieces, what about auctioning the old ones off 8. Gala photographer – Becky will look at for next year. b) Becky proposed that the “this is a non-viewable show” be pulled from the website and insert, all shows will be included and Mark and Ken will inform viewers as necessary. c) Resource Page – Becky? Darren talked about researching the Dolphin software. The forum has really changed the need for it since it is searchable and being used for that purpose. How about encouraging the side of the equation for 'out of work producer – like “what I have to offer”. d) AACT Fest - All is well 1. Lisa, Ed, Deb going to Atlanta on February 5, 2009 2. Any other concerns will be addressed when the decision is made about the host group 3. All theatres are expected to participate on some level - they should all have been made aware 4. Check out AACT Fest Facebook page 2. Election mtg/potluck dinner Dec 7th at Genesius at 6:30pm f) New Year 1. Regular January mtg instead of retreat / See how AACT Fest turns out 2. Retreat with public meeting will be March 7 at Bishop Noll (time TBA) g) IL Theatre - Drama Group of Chicago Heights expressed interest in joining NIETF. Discussion passed on to next years' board due to potential changes in structure Lisa will respond to the group h) Pd Performers - Issue of $ going to creative artists v. award eligibility - Discussion passed on to next years' board V. New Business a) Larry suggest purchasing software that can eliminate personally insulting/inappropriate postings on
Respectfully submitted,
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