Board members in attendance:  Lisa Woodruff, Larry Hinken, Kim Bernstein, Eric Best, Ruth Best, Mark Ladd, Ken Mertens, Ed Griffith, Karin Albright-Coleman, Anne Nicholls.

Opening remarks
Lisa began by asking that all consent agenda reports be submitted 1 week prior to the scheduled board meeting. The following items were pulled from submitted reports
a)      Old Business from the 1/7/06 minutes
b)      Membership Fees from 1/7/06 minutes

Consent Agenda Approval
Motion brought to accept the submitted reports minus the items pulled The following reports were approved and seconded. Motion carried to accept these reports:

a)      January minutes
b)      Treasurer's Report
c)       Play Nominations Secretary's Report 
d)      Development Committee Report

Non Submitted Reports
a)      Musical Nominations Secretary's report - submitted by Ken Mertens. Motion made to approve the report, seconded and motion carried to accept. 

b)      Outreach Report - None submitted. Information given about a scholarship that has been started by Myron Nidetz. The scholarship is set up with the Legacy Foundation. It was suggested this be set up as a pass-thru fund so a scholarship could be given out this year. Continued funding of the scholarship will be needed. Outreach and Development to work on a plan. Need verbage as to how the scholarship will be set up. If other funding can be acquired for operating costs then memberships may be able to help support scholarship. Kim and Ed Griffith to work on this week and get information to Lisa. 

c)       Marketing Report - submitted by Anne Nicholls. Lake Magazine is interested in doing a featured story on the Foundation. Anne will stay on top of this and cc Lisa on all communication. Motion made to approve the report, seconded and motion carried to accept.

Old Business
a)   Website - Just waiting on the software that should be in this week. Then Karin and Lisa need to do a trial run and work on any problems before it goes live. Many questions were offered and Lisa will follow up on them.

b)       Bylaws and P&P Manual - an email was sent out with the changes made. Bylaws and P&P are now similar in order & format. When the Bylaws mention something in the P&P manual it lists where in the P&P manual you can find it. 

c)       Calendar - Ceremony Timeline has been revised and some dates changed on the calendar listing deadlines. Request made to add a column showing who was to have the item(s) done on the deadline calendar. 

d)       Viewing Percentages & Guidelines - needs to be added to the P&P Manual from Bylaws.  There is currently no circumstances for a viewer who falls behind on the percentages. No mechanism in place as to the method for following up with them and what will happen. Lisa asked that Mark Ladd draft something.  Currently it is set that there are 2 weeks for nominations to be in after a show closes (or notification of intent to view on video). Need to document emails when Mark and Ken send a reminder to the viewer when they have not received nominations.

Motion made for the following to be added to P&P Manual: Viewers are required to have nominations in within 72 hours of viewing a show or no later than 2 weeks after the close of a show. This includes intent to view on video. Decisions can be appealed to the Board on a case by case basis.  Motion to approve tabled for approval next month.

New Business
a)      Committee Chair Plan/Committees - Lisa asked that the Outreach committee needs to be setup by next Board meeting along with a plan. 

b)      Board Qualifications - It was brought to the attention of the board that the qualifications are still the same for Board members as they are for viewers. Reality of the situation is that we are probably not going to have someone ask to serve on the Board that is outside the "Theater genre". There may even be a nominating (or governance) committee. Since our board is a working board and the board members are voted in by the viewers and member theaters there needs to be a set of qualifications in place for Board members. Motion made for the Board criteria to be: Applicant agrees to carry out the following duties in order to be considered for the Board;

1.      Agrees to participate financially at the $25.00 level annually.

2.      Shows interest in Theatrical Arts

3.      Agrees to attend x number of meetings

4.      Agrees to attend the Gala and participate in its success.

5.      Agrees to help with other jobs and duties as they arise.

Discussion for more detailed slate form when posted on website is tabled until March meeting along with Board nomination deadline.

c.) Notification of Member Theaters - It was decided that the minutes, once approved, would be emailed to Member Theaters by the recording secretary.  The Outreach Committee is to notify Member Theaters of any meetings they should attend.  The Marketing/Public Relations committee should send out a press release for the new website. Lisa or Karin will notify Anne when this should be done.     

Adjournment
Verified that questions pulled from Minutes had been answered during the course of the Board Meeting. The meeting was adjourned by the President of the Board, Lisa Woodruff, at 8:20PM

Next Board meeting 6:30 PM, 3/19/06 at Genesius Guild

2006 Board Dates:

 Other important Dates for 2006

Respectfully submitted,
Kim Bernstein
NIETF Recording Secretary 2006

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