II. Consent Agenda Approval

A motion was made to accept the submitted reports. The following reports were seconded and approved.

Board minutes from April 2007 -Motion made to approve the minutes. Motion seconded and approved.

Treasurer's Report - Motion made to approve this report. Motion seconded and approved.

Play Nominations - Motion made to approve this report. Motion seconded and approved.

d)   Marketing Committee Report. - Motion made to approve this report. Motion seconded and approved.

e)   Outreach Report - Motion made to approve this report. Motion seconded and approved.

III. Non Submitted Reports

Musical Nominations Secretary's Report - Written report distributed and reviewed. Viewer Status percentages discussed.

Development Report - Development chair not present.

IV. Old Business

a)   Scholarship was revised and finalized. It will post by Friday, May 25th and be sent out to surrounding theatres, with a cover letter.  

b)   The Viewers Invitation Letter was approved by the board and will be sent out this week.

c)   Theatre Contact Search Engine (Proposed by David Pifko) was discussed. Some board members have completed the sheet. All others are requested to do so by the June meeting. Discussion on privacy of those participating; it was decided that those with access would be limited to: Member Theatres and Paying NIETF Members. Those uncomfortable are welcome to leave some information blank. 

d)   Repository: Ken Mertens presented the board with information on SimIndiana.com. With the aid of a projector, he explained the benefits to using a shared drive or downloadable desktop client to save time and energy on board documents.  

e)   Membership Dues Letter will be reviewed & revised by JoBeth.    

f)    Calendar reminders.

                        1.      Viewer Slate Opens June 1st
                        2.       Project Cast Letter Deadline (Ed)

g)    Ceremony Calendar.           

                        1.       Disc Jockey: JoBeth spoke to Steve Zana, he will DJ
                         the Gala for the same price that the DJ accepted last
                         year. The board is confident in his ability; therefore a
                         play list will not be created.

                        2.       Mark Ladd will verify spot light operators.

                        3.        Jared Riddle has agreed to Master the event.

h)      Festival Sign up sheet passed around the table. A copy will be emailed to members who were without their calendar.

V. New Business

a)  Viewing Questions.

     1.       A question was posed to the board in regards to "Present Laughter." Viewers questioned equity actors in a community production. Precedent was to allow because the actors were not being paid for the community production.

     2.       A question was posed in regards to productions which had auditioned; but had then changed shows after the audition. Precedent was to allow as long as there had been an audition.

     3.       A concern was posed in regards to a particular viewer's lack of appearance after reserving tickets. A letter will go out to all viewers by Ken and Mark.  

     4.       Viewers have requested a "centralized" location for the Viewer Initial Voting. Since Porter County is the most centralized, the board will try to schedule the vote in Porter.

b)   NIETF Coupon Book - Becky Fox submitted a proposal for a NIETF Coupon Booklet. The proposal was dismissed by the board due to the issues addressed in regards to Sales Tax and Unrelated Business Income Tax.

c)   June Board Meeting will be held at Fourth Street Theatre.

I. Adjournment. The meeting was adjourned by President of the Board, JoBeth Cruz at 8:08 PM.

Respectfully submitted,
Stephanie A. Naumoff
NIETF Recording Secretary 2007

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