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 Minutes of NIETF Board Meeting August 13, 2006 (Hosted by Memorial Opera House) Board members in attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Eric Best, Ruth Best, Mark Ladd, Ken Mertens, Ed Griffith, Anne Nicholls, Karin Albright-Coleman, JoBeth Cruz. II. Opening remarks The Board was informed of the opportunity presented by the Marketing committee to have a booth at the Popcorn Festival. This came up very quickly and the Marketing committee was given the okay. The Memorial Opera House donated costumes for the day. III. Consent Agenda Approval A motion was made to accept the submitted reports minus the Marketing Committee Report, specifically the build with Habitat for Humanity. The following reports were approved and seconded
a)
Treasurer's Report IV. Non Submitted Reports a) Habitat for Humanity build from the Marketing Report - The new date is Sept 16th thru 23rd. A poll was taken for the day when most of the board members could make it. Date set for the 16th. An email would go out for the link on the website to sign up and something would be posted on the website. Unofficial foundation - myspace.some theater individuals are asking if a link could be put on their myspace directly to the NIETF website to promote theater in NWI. The board vetoed the idea. Along this same line, a contact had been made with Comcast, their public access channel, and they would be willing to put our logo, maybe member theaters on at a specific time. b) August Open Meeting Minutes and August Minutes - Typing errors and corrections were made to both. Motion made to accept the submitted minutes for both meetings as amended. Motion seconded and approved. c) Musical and Play Nominations Sec'y Reports - (Musical report was oral) Those viewers who were below the required 75% were discussed. Some shows had just closed and there have been technical difficulties with Mark's email. Motion to accept the Play report and Musical Oral report. Motion seconded and approved. d) Outreach Report - An oral report was given. Letters for CAST and Special Achievement were sent on August 4th. The status of the scholarship application was discussed. Legacy Foundation would be contacted to present one and submit it to the subcommittee (Ed, Larry, JoBeth and Lisa) to review it. Motion made to accept the verbal outreach report. Motion seconded and approved. V. Old Business a) Ceremony - Review of calendar. Question asked if name plates could be made with the plaques. Big security issue to consider. Can look into for the future Gala's but too late for this one. b) Bylaws, P&P - Presentation was made for changes to the Bylaws and Policies & Procedures Manual. 1) Introduction to the Bylaws to be placed before Article I Inception: Bylaws outline an organization's structure. For example, it may describe an office or department. The details of what that office or department does are left to descriptions written in the Policies & Procedures manual. Motion made to accept the introduction to the Bylaws. Seconded with the floor open for discussion and clarification. (Note: 2/3 majority needed to pass this motion.) Motion passed. 2) Bylaws, Article II Membership - Change of Section 6 to Resignation of members (Moves Replacement of Elected Board Members to Section 7.) Motion made to accept the change submitted and move the current Section 6 to Section 7. Motion seconded and floor opened for discussion. (Note: 2/3 majority needed to pass this motion.) Amended Motion passed. Section 6 reads: All resignations of voting members must be sent by US mail or hand delivered to the President of the Board. In the case of the resignation of the President the document must be sent or delivered to the Vice President. A copy should be sent to the Secretary. 3) Bylaws, Article IV, Section 1 Theatre Eligibility, New Item D. Motion made to accept the addition of Section D. Motion seconded and the floor opened for discussion. (Note: 2/3 majority needed to pass this motion.) Motion amended, made 2 parts, Item D and Item E. Motion does not carry. c) Calendar - Viewer meeting - move it to the 10th at 7PM after the viewer balloting at 6PM. Secretaries are going to notify the current viewers. The President will notify the new viewers by letter. Will be at Genesius Guild. Nominations will be released on the 16th. Next board meeting will be on September 17th at the Board President's House. d) Ethics Complaint - The Subcommittee has not met. VI. New Business a) Royalties' - Did not like verbiage Motion 2 and 3 of the 4 Motion's submitted withdrawn. b) Motions - Motion made to withdraw Motion 2 and 3 of the 4 Motion's submitted. Seconded and Motion approved. Motion 1 is to be considered in the P&P manual under Article III, Section 4, Item A. Motion made to accept Motion 1. Seconded and the floor was opened for discussion. Amended motion would become Subsection 1 under Item A. Motion carries and will read as follows in the P&P: 1. Viewers must view a scheduled public performance of a show in order to receive credit for viewing that show. Viewers should neither request nor accept recordings of performances where such recording or its use would be in violation of copyright laws and/or the performing company's royalty house agreement. c) Motion made in regards to Bylaws, Article III, Section 6, Item D to remove this part from the Bylaws. Motion seconded and floor opened for discussion. (Note: 2/3 majority needed to pass this motion.) Motion carries. This refers to P&P manual, Article III, Section 6, Item D. Request to make Motion 4, which was submitted, a guideline of the P&P. Motion is withdrawn as part of Bylaws. To be considered. The P&P section that directly correlates to the Bylaws, Article III, Section 6, Item D is automatically removed with the vote for removal from the Bylaws. d) Ason Memorial - Update, Deposit was made for $17,000. Bills need to be paid from that.
VII. Adjournment
Respectfully submitted, |
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