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 Minutes of NIETF Board Meeting 9/17/06 I. Meeting was called to order at 6:30 by Lisa Woodruff Board members in attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Eric Best, Ruth Best, Mark Ladd, Ken Mertens, Ed Griffith, Anne Nicholls, Karin Albright-Coleman, JoBeth Cruz. II. Opening remarks from the President of the Board. It has been a strange year. We need to work hard the rest of the year to keep ourselves separate from that. Have a proposal, to ponder all Bylaw changes for a meeting which is very valuable. With all the problems we have been dealing with the past four months staying focused should be key. Work towards finding unity instead of voting unanimously. Sometimes sacrifice efficiency for effectiveness. Let’s not be like the rest of the country and be so polarized in our views and opinions. Work hard tonight on mediating to a solution. Be honest. Maybe everybody is not going to get what they want but we need to work together towards a solution. Struggle with feeling like we are not getting anything done and with that we move forward. III. Consent Agenda Approval A motion was made to accept the submitted reports (Treasurer’s report with the addendum). The following reports were seconded and approved. a) Treasurer’s Report – Addendum on the fundraiser in memory of Tom Ason. The total is now at $26,000. b) Musical Nominations Sec’y Report IV. Non Submitted Reportsa) Viewer Election Minutes – Add the theatre affiliations, remove Mark Ladd’s name from incorrect category and correct spellings. Discussion on the addition of Mark Ladd as a musical viewer since we are low on viewers and there is a bylaw in place for this. Motion made to approve the amended election minutes. Motion seconded and approved as amended. b) Board minutes from 8/13/06 – Correct date/time, incorrect name, spellings and English. Motion made to approve the minutes as amended. Motion seconded and approved as amended. c) Play nominations Sec’y Report – Verbal report given as same as Musical report so really nothing to report. d) Outreach Report – Verbally reviewed letters had been sent for Project CAST. Deadline for Project Cast is October 1st. No Outstanding achievement letters have been received. Scholarship is moving forward and will be sent to a committee for review. e) Development Committee Report was passed out and reviewed. Went over the Gala program sponsors that had been received. Will also send out email reminders. Talked about the layout of the program. Motion made to accept this report. Motion seconded and approved. f) Marketing Committee Report was passed out and reviewed. Motion to accept this report. Seconded and the motion was approved. V. Old Businessa) Ceremony – Review of calendar for the Gala. b) Bylaws, P&P – 1) Motion to add one sentence to Article VII of the Bylaws - Motion seconded. Discussion by the board. Motion carries to add: Any amendment of these bylaws proposed at one Board meeting must be voted on at the next regularly scheduled Board meeting before being adopted. 2) To be discussed next month: Bylaws, Article IV Theatre and Show Awards, Section 1. The motions for the changes would be sent in advance to the board. 3) To be discussed next month: Bylaws, Article II Membership, 1, 5 and 7. The motions for the changes would be sent in advance to the board. An idea was presented to include a representative from several Theatres to serve on the Board. This would be on a rotating basis. If the Theatre declines that slot would remain open for the year. The Board discussed several ideas. 4) Motion 4 on list of motions was tabled from a previous meeting. For the P&P manual under Article III, Section 6 Code of Ethics, Letter B, Item 2 would be added to state: This provision in no way constitutes a responsibility for NIETF or its members to enforce the law nor does it bestow on NIETF or its members any authority to determine violations of the law. Motion to accept this change to the Policies & Procedures manual. Seconded and motion carried. c) Calendar – Reviewed future dates. Specifically deadline date for viewers to be changed to Sept 30th. Excerpt request deadline added along with notification to directors. Reviewed the viewer voting. In the future make sure you ask viewers to come prepared with their notes. Viewers are aware of the votes they cast after the see a show. Precedent is not used to override viewer votes. d) Ethics Complaint – The Subcommittee has met and a report was hand delivered to the President of the Board. VI. New Business - none
VII. Adjournment Next Board meeting 6:30 PM, 11/19/06 at 4th Street Theatre 2006 Remaining Board Dates: Board meeting on November 19, 2006
Other important Dates remaining for 2006
Respectfully submitted, |
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