March 13, 2005 NIETF Board Meeting I. Meeting was called to order at 6:36 PM. Board meeting attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Ruth Best, Ken Mertens, Ed Griffith, Michael “Doc” Kuhn, JoBeth Cruz II. Opening remarks Lisa reviewed the Consent Agenda format. Asked for minutes to be received within one week after the board meeting and all reports from committees to be received no later than the Sunday prior to the next board meeting. III. Consent Agenda Approval Since this was the first time with the new format Lisa asked that we take a few minutes and review the reports that were submitted. Questions were asked about several reports and those sections were removed from the reports and would be discussed later with New Business. The following reports (minus the exceptions) were approved: Feb. minutes Treasurer’s Report Ceremony Committee Report Play Nominations Secretary’s Report Development Committee Report P & P Draft IV. Unsubmitted Committee Reports a) Musical Nominations Secretary’s Report: Submitted by Ken Mertens. Approved. b) Marketing Committee Report: No report due to Karin’s illness c) Outreach Committee Report: Ed informed board there would be a meeting before the next board meeting. He is still researching a contact name at IUN for auditions. V. Old Business a) P & P – Discussion on Section 3, part B, Section 5 and Section 7. Changes made, approved. VI. New Business a) Ceremony—Many ideas were discussed, some are as follows: i) AV update for presentation at the awards. Doc has been given leads to follow up on this. ii) Bloopers from each theater. Need someone to make contact with theaters. Also the viewers were asked to keep this in mind when they went to see the shows. A committee was formed consisting of Ed Griffith, Larry Hinken, and Doc Kuhn. iii) Kiosk for the shows programs—Ed has a collection of the programs that he will let us use and JoBeth will set up the display board and captions. iv) Acknowledgement of all participating theatres—Already covered with the kiosk of the shows programs. v) Adding another production number—JoBeth remarked that many people do not like the ending of the awards. Needs to be more definite. A Finale would help with this. vi) Table decorations—This was brought up at the viewers retreat and Anne Brown Nichols and Mandy Dietrich had said they would take care of this. Lisa would check with them on the progress. Also ask Mandy for pictures from last few years. Need some candid shots. b) Mission—This also pertains to outreach. One half of our purpose does not talk about excellence. It states “to foster a deeper sense of regional theatre cooperation”. This means sharing information and supporting other theaters. Lisa asked the board for ideas and ways to improve communication. i) Doc mentioned a Directory of people with different areas of expertise. Lisa mentioned starting with categories and expanding from there. Doc would work on this for the next meeting. ii) Volunteer button on website. iii) Plans in the works for revamping the website and help may be needed to maintain it. Talked about assigning different sections for updating. c) New Ideas/General Information— i) Ed received a call about 500 kids coming to town in July to help build 60 houses. Would be here Sunday to Sunday and they may need entertainment. Lisa asked Ed to put this on this information on the guestbook. ii) Ken Mertens supplied information about the AACT Fest, June 14th-18th. This is a benefit of membership. Would we consider sending Heather Clark? Lisa was given information to discuss with Heather. VII) Adjournment The meeting was adjourned by Lisa at 8:14 PM. 2005 Important Dates: 4/17/05 Board Meeting at Genesius Guild 5/15/05 Board Meeting 7/24/05 Board Meeting 8/21/05 Viewers Election 6 PM, Board Meeting 6:30 PM 9/11/05 Board Meeting 10/18/05 Plays Rehearsal 10/20/05 Musical Rehearsal 10/22/05 Ceremony 11/20/05 Board Election 6 PM, Board Meeting 6:30 PM Respectfully Submitted, Kim Bernstein NIETF Recording Secretary 2005 BACK TO MAIN LIST OF MINUTES