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 June 12, 2005 NIETF Board Meeting I. Meeting was called to order at 3:10 PM at Strongbow Inn. Board meeting attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Ken Mertens, Mark Ladd, JoBeth Cruz, Heather Clark, Doc Kuhn II. Opening remarks None given by Lisa. III. Consent Agenda Approval Lisa called for a motion to accept the submitted reports. The following reports were approved and seconded. Motion carried to accept these reports: May minutes Treasurer’s Report Play Nominations Secretary’s Report Development Committee Report IV. Unsubmitted Reports Musical Nominations Secretary’s Report—Discussion that several viewers have to see 7 of the remaining 8 shows in the season to meet the 75%. Ken has sent notices to all the viewers on their status and knows of 1 viewer that has seen shows but has not yet submitted their nominations. Questions asked if the viewer stats were unusual in comparison to years past. Ken responded that they were. Marketing Committee Report—The board reviewed the submitted report. Lisa gave an update on the cost of the software, Adobe GoLive. If we join Gifts In Kind the reduction in the cost of the software is substantial. Board agreed. Heather advised the board that she is working on a grant to cover the costs of the website makeover. Outreach Committee Report – None submitted Catering Contract—The contract was reviewed and the items taste tested that were supplied by Strongbow. Changes were suggested and agreed upon. Lisa to sign contract and follow up on recommended changes in the times when the bars would be open. Lisa called for a motion to accept the above reports. Approved and seconded. Motion carried to accept the reports. V. Old Business a) Heather at AACT—Heather will not be able to attend since she has a summer job. Ed is planning on attending. Ken will see if he can attend but will let Lisa know. b) Membership Letter—Kim is still working on. Larry offered suggestions and to help. Ken said he has received positive feedback so far. Especially about the ad in the newspaper. c) Regional Auditions—Larry informed us that only 3 theaters have given him any positive feedback. It was then agreed that there would be no regional auditions this year. d) Website – Already discussed with the Marketing Committee Report. VI. New Business AV for Ceremony—Doc made contact with the person Lisa had given him. He confirmed that we have the equipment, at no charge, and it has been reserved for the Foundation starting with the week before the Award Ceremony. He has also spoken to Paul Braun. Paul agreed to go see the equipment so he knows what he’s working with. Lisa went over the points she would like to see on the screen during the ceremony. A slideshow presentation before and during the ceremony would be an added bonus. Resource sharing—Doc gave a list of basic categories to be used on the website under resources. This would be an added feature. The board agreed it was a good start and made recommendations. Membership database—Heather asked is there was a database set up for business membership. She is trying to put one together and is asking for input. Kim suggested Gift/Reply envelopes to be go with the mailing and maybe at the Award ceremony. Heather to check on cost with American Printing Company once Lisa gives her some samples. Viewer Committee Election Meeting—Scheduled for 8/21/05. Applications to become a viewer are already on the website. As in the past a letter needs to go out to each theater to have a representative attend. Larry to take care of the letter. VII) Adjournment |
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