September 25, 2005 NIETF Board Meeting Meeting was called to order at 5:33 PM Board members in attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Ruth Best, Mark Ladd, Ken Mertens, Ed Griffith, JoBeth Cruz, Karin Coleman, “Doc” Kuhn. Opening remarks None Consent Agenda Approval Motion made to accept submitted reports. Following reports were accepted: August Minutes Treasurer’s Report Play Nominations Secretary’s Report Musical Nominations Secretary’s Report Development Committee’s Report Marketing Committee’s Report Outreach Committee Report and P&P Manual pulled for discussion under Old Business. Old Business Outreach Committee’s Report accepted after correction of dates of mailings for Project Cast and Special Achievement letters from October to September. P&P Manual tabled until November meeting with reports on detail of operations due from Ken, Ed, Karin, Mark, and Heather. These reports would, with appropriate language, be inserted in the manual. Updated bylaws were approved. Changes included appropriate language concerning “member” theatres instead of “participating” theatres since dues for theatres were instituted. Reports from Ed Griffith and Larry Hinken were submitted concerning the meeting at Footlight Theatre, September 2. Meeting included representatives from La Porte Little Theatre and 4th Street Theatre who Footlight had asked to be included. Discussion followed. It was agreed that the theatres’ had some valid points, especially involving voting for Board members, since they were now dues paying members. Notice was also taken of the theatres’ perception that the Foundations does not communicate with them in a timely manner. It was agreed that further study was needed before advertising in newspapers, especially in La Porte County since the Times and The Post Tribune have limited distribution there. The Bylaws were amended to allow the member theatres to send a representative to the Board election meeting in November of 2005 the same way they now send a representative to the Viewer elections in August. It was also agreed that the Board meeting after the election would be a meeting open to all interested parties with the understanding that such parties are guests and could not participate in discussion without the consent of the presiding officer or vote on any matter before the Board. Special Achievement and Project Cast Awards were discussed. It was decided that Board members would vote on both awards at a later time determined by the President. Gala timeline was reviewed. Both hostesses were in place, AV work was being handled by Jeff DeBoer and the lighting technician. All other projects seem to be on time and ready for the Gala. Everyone was reminded of their specific assignments. New Business No new business. Deferred until November meeting Adjournment Meeting was adjourned by Lisa Woodruff at 8:05 PM Next Board meeting is November 20, 2005 BACK TO MAIN LIST OF MINUTES